Stream Deck Plugin • User Guide

MeetingPilot

Your meeting. Within reach. Meeting controls, wrap-up timers and system audio on your Stream Deck. Built for macOS and Windows by Dloper.

Overview

MeetingPilot puts meeting controls, wrap-up timers, and system audio directly on your Elgato Stream Deck. Whether you use Microsoft Teams, Zoom, or Google Meet (Chrome, Edge, Brave, Safari), MeetingPilot provides real-time state detection, hardware microphone fallback, visual deadline warnings, and rotary dial support for Stream Deck + and display support for Stream Deck Neo.

System Requirements:

macOS: macOS 13 (Ventura) or later (Apple silicon & Intel). Requires Accessibility and Automation permissions.
Windows: Windows 10/11 x64.
Stream Deck: Stream Deck software version 7.6 or later.

Installation & Setup

Visit the MeetingPilot plugin page and follow the link to Elgato Marketplace.
Click Open in Stream Deck to install MeetingPilot automatically.
Open the Stream Deck application. Look for MeetingPilot in the actions list on the right.
Drag any action—such as Smart Mute, Smart Camera, Meeting Timer, or Leave Meeting—onto a key, dial, or Stream Deck Neo Infobar slot.
Select the key and configure your preferences in the Property Inspector panel below your layout.

Action Catalog

Action	Supported Hardware	Description & Operation
Smart Mute	Keypad & Stream Deck + Encoder	Toggles the microphone for the active meeting. When hardware fallback is enabled, if app control fails or is unconfirmed, MeetingPilot mutes the system's default input device. On Stream Deck +, push toggles mute, rotate adjusts system output volume, and touch toggles camera.
Smart Camera	Keypad	Toggles the camera in your active meeting app. Shows verified on/off state when supported, or unknown state if the meeting app does not expose status.
Meeting Timer	Keypad	Displays elapsed meeting time and remaining duration to the scheduled deadline. In wall-clock mode, automatically targets the next `:00` or `:30` boundary. Displays yellow wrap-up warnings near 5m and 2m, and red overtime feedback if a call runs late. Tap to start/stop manual timer.
Output Volume	Keypad & Stream Deck + Encoder	Adjusts the default operating system playback device volume. Press to toggle output mute; rotate on Stream Deck + dial to smoothly raise or lower volume.
Leave Meeting	Keypad	Sends a leave command to the active meeting. Features optional double-tap confirmation (press twice within two seconds) to protect against accidental disconnects.
Neo Meeting HUD	Stream Deck Neo Infobar	Displays glanceable call status, active service icon, and meeting timer countdown directly on the Stream Deck Neo Infobar display.

Platform Permissions

macOS Configuration

Accessibility: Open System Settings → Privacy & Security → Accessibility and ensure Stream Deck is allowed. This allows MeetingPilot to query in-call UI controls.
Automation: In System Settings → Privacy & Security → Automation, permit Stream Deck to control System Events and your meeting applications or browsers.
Google Meet (Browser Setup): For Google Meet in Chrome, Edge, Brave, or Safari, you must enable Allow JavaScript from Apple Events in the browser's Developer menu. This permits MeetingPilot to detect in-call microphone and camera states securely.

Windows Configuration

Keep Teams, Zoom, or your browser running in the same standard Windows desktop session as Stream Deck. Windows can block UI automation if an application runs in an elevated administrative context while Stream Deck runs standard.
Keep the Google Meet tab visible in its browser window; background tab enumeration is disabled for security and performance.

Microsoft Teams Pairing

If your Teams build provides the Third-party app API (often under Settings → Privacy or Settings → Devices), enable it and approve MeetingPilot's pairing request. MeetingPilot stores the pairing token locally in Stream Deck plugin settings for verified, direct API communication. If your organization restricts the API, MeetingPilot automatically falls back to native accessibility window controls.

Hardware Microphone Fallback

MeetingPilot features a dual-layer safety system:

How it works: If an application-level microphone toggle fails or cannot be verified, MeetingPilot immediately engages hardware mute on the operating system's default input device.

macOS: Uses native CoreAudio bindings to toggle device hardware mute or verified master input volume reduction to 0.
Windows: Controls the default multimedia recording endpoint mute.
Visual Indicator: A distinct yellow lock icon signifies hardware mute mode. Press Smart Mute again to explicitly restore audio.

Troubleshooting & FAQ

Problem	Resolution
Microphone state shows unknown (?)	Check your meeting window. If an app or browser does not expose its state via accessibility or local API, MeetingPilot displays an unknown state rather than guessing.
Google Meet controls do nothing	Ensure Allow JavaScript from Apple Events is turned on in your browser's Developer menu (macOS). Also verify your Google Meet interface is set to English.
Teams does not connect to the API	Confirm that Third-party app API is enabled in Teams Settings. Note that certain enterprise tenant policies restrict local third-party APIs.
Accidental leaves during meetings	Enable Double-tap confirmation in the Leave Meeting action settings in the Stream Deck Property Inspector.

Privacy & Data Security

MeetingPilot is engineered privacy-first. All call state detection, CoreAudio commands, and local API tokens stay 100% on your local machine. No call audio, video, transcripts, participant names, meeting links, or telemetry are ever recorded, collected, or transmitted to any external server.

Need Further Assistance?

If you encounter any issues or have feature suggestions, please visit the Stream Deck Support section or contact us directly.